'View Only' Authority

View Only:

All standard employees should have ‘Employee Only’ checked once their Engage profile is created. This is the default level of authority once an employee has been activated, and this allows the employee to:

• View their own Employee Profile, with ability to update driver’s licence details / upload a licence photo, update their passport details, and add their own emergency contacts.

• Apply for and view Leave Requests (if module is switched on)

• Complete any Forms that have been assigned to them (if module is switched on)

• Add information to / change the status of any Actions that have been assigned to them

• View the Risk Register

• View (employee-specific only) or lodge any Hazards or Incidents

• View or place Feedback under Health & Safety

• View Health & Safety Meeting information if they are an attendee, or if the meeting is set to 'Public'
• View Audit / Event information if they are an attendee

• View Hazardous Substance information for the company (if module is switched on)

• Lodge and view (employee-specific only) Expense Claims (if module is switched on)

• View the Engage Calendar, which will contain information relevant to the employee only

• Run basic reports using the Report Builder, which will contain employee-specific information only

• Lodge QA Events (if module is switched on)

If you apply ‘Employee and Managed Employees Only’ the employee will see:

• As above

• The ability to view direct managed employee’s profiles

• The ability to lodge expense claims requests on behalf of managed employees

If you apply ‘Branches in Employee Company’ the employee will see:

• As above, but for all employees within the selected branches

If you apply ‘Costs Centres in Employee Company’ the employee will see:

• As above, but for all employees within the selected cost centres

If you apply ‘Whole Company’ the employee will see:

• As above, but for all employees in the company

If you have any other queries about Authorities or any other area of Engage, please contact support@engagesolutions.co.nz and we will get back to you as soon as we can.